RoastFlow unifies your green coffee inventory, packaging materials, and e‑commerce data in one system to help you efficiently scale your business.
Shopify
New order #4021 received
Stripe
Payment $142.50 confirmed
QuickBooks
Invoice #891 synced
Low stock alert sent to team
Sheets
Inventory report updated
Analytics
Weekly sales up 12%
Invoicing
3 invoices pending review
Good morning, Maria
Low stock: Brazil Santos labels
Only 12 units remaining — below safety threshold
Re-order labels for Brazil Santos
Inventory Health
4 originsRecent Orders
View all#4021 - J. Rivera
Ethiopia Sidamo 12oz x2
#4020 - M. Chen
Colombia Supremo 1lb
#4019 - S. Park
Guatemala Antigua 5lb
#4018 - A. Johnson
Brazil Santos 12oz x3
Spreadsheets can't track green beans, packaging, and finished goods across locations in real time.
Your Shopify orders, roasting logs, and supplier data live in separate tools that never talk to each other.
Without visibility into true COGS, you're pricing blends on gut feel and losing margin you can't afford.
01
Track green beans, roasted coffee, and packaging materials in a single view. Know exactly how many days of Colombia Supremo you have left before your next order needs to ship.
02
Shopify orders automatically deduct from your finished goods and packaging. A 40% weekend promotion won't catch you off guard with depleted safety stock.
House Blend 12oz — Stock Forecast
House Blend projected to hit safety stock by Mon 2/17
25% off weekend promo increases burn rate 1.8x. Consider pre-roast of 80 units.
03
Get notified before problems happen. Low stock warnings, expiring lot alerts, and supply chain delays surface automatically so you can act, not react.
Low Stock: Ethiopia Sidamo
124 lbs remaining — below 200 lb safety threshold
2 min ago
Expiring Lot: Kenya AA #042
Expires in 12 days. 210 lbs remaining.
1 hour ago
Supplier Delay: Café Imports
Shipment #8842 delayed 3 days. New ETA: Feb 18.
3 hours ago
04
50kg of coffee can't ship because you're waiting on backordered labels. BOM tracking links every component so nothing falls through the cracks.
SKU: HB-12OZ-001 · Blend recipe
Components Required
Backordered — ETA Feb 19
HOW IT WORKS
Link Shopify in one click. We import your products, orders, and SKUs automatically.
Upload green beans, packaging, and finished goods via CSV or add them manually.
See real-time stock levels, get alerts, and make confident decisions from day one.
PRICING
Roaster Pro
Everything you need to manage inventory for your roasting operation.
No credit card required
Need a custom plan for multiple locations?
Schedule a DemoFAQ
Green (unroasted) coffee beans, roasted coffee in bulk and packaged form, packaging materials (bags, labels, boxes, valves), and any other raw materials or finished goods in your operation.
Connect your Shopify store in one click. RoastFlow syncs your products, orders, and fulfillments in real time, automatically deducting sold items from your inventory.
Yes. Upload a CSV with your current stock levels, costs, and supplier info. Most roasters are fully set up within an hour.
Absolutely. Start a 14-day trial with your actual inventory data. No credit card required. Cancel anytime.
We're starting with Shopify as our primary integration. WooCommerce and Square integrations are on our roadmap. You can also manage inventory manually or via CSV.
Start a 14-day trial with your actual inventory data. No credit card required.
Start Free Trial